Smart Waitlist
Fill every cancellation instantly
When popular artists or times are booked, clients join the waitlist. Cancellations trigger automatic notifications to waitlist clients. First to confirm gets the spot.
- Automatic cancellation notifications
- First-come-first-served confirmations
- Artist-specific waitlists
- Client preference matching
- Automated refill of cancelled slots
- Zero manual coordination
Feature Specifications
How Studios Use This
Real-world applications that drive results
Popular Artist Waitlist
Clients join waitlist for booked-out artists. When spots open, they're notified automatically.
Cancellation Recovery
Last-minute cancellation? Waitlist clients get instant notification. First to confirm books the slot.
Preference Matching
Clients set date/time preferences. System notifies when matching slots become available.
Response Windows
Set how long clients have to respond before next person is notified. Create urgency without pressure.
Why Studios Love Smart Waitlist
- Never lose revenue to cancellations
- Zero phone tag to fill spots
- Clients love the convenience
- Fair first-come-first-served system
- Reduce scheduling frustration
- Keep fully-booked artists productive
“Designed to fill cancelled slots automatically from the waitlist: when a booking opens, matching clients are notified instantly and the first to confirm gets the spot — no manual calls.”
Frequently Asked Questions
Everything you need to know about Smart Waitlist
How does the waitlist notification work?
When a slot opens, the first person on the waitlist (matching preferences) gets SMS + email. They have a configurable window to confirm. If they don't, the next person is notified.
Can clients set specific preferences?
Yes! Clients can specify preferred days, times, artists, or services. They're only notified for slots matching their preferences.
What's the typical fill rate?
Fill rates depend on waitlist depth and demand for the artist or time slot. Notifications go out instantly when a slot opens, so in-demand slots can fill within hours.
How do I manage the waitlist?
View waitlist in your dashboard. See who's waiting for what. Manually add clients or let them self-add through booking page.
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